Project Coordinator

The Project Coordinator, Facilities will be responsible for supporting stakeholders with the planning, execution, and successful completion of various projects at Sentry’s state-of-the-art GMP facility, ensuring compliance with regulatory requirements and internal procedures. Responsibilities may include organizing and providing support for various parts of a project to ensure its success. This includes assigning and monitoring daily tasks and communication, as well as creating reports and updates for the Associate Director, Facilities, and other members of the project team. Projects and duties will be completed in compliance with applicable cGMP, FDA, and all other applicable regulatory requirements.

Essential Duties & Responsibilities:

Task may include, but not limited to, the following:

• Prepare and maintain project documentation, including contracts, change orders, and progress reports.
• Collaborate with the project team to develop solutions and implement necessary changes.
• Facilitate effective communication, ensuring that project updates, instructions, and changes are clearly conveyed to all relevant parties.
• Coordinate meetings and other project-related events, including scheduling, agenda preparation, and follow-up actions.
• Track project progress, milestones, and deliverables, and identify and address any issues or risks that require project team intervention.
• Conduct research and gather information to support project planning and decision-making.
• Consistent follow up with vendors, contractors, or internal personnel on all project related action items as directed.
• Collect and process bids for subcontracting at the direction of project team.
• Assist with review and organization of project financial documents, for accuracy and completeness.
• Contribute to process improvement initiatives by identifying, defining, and proposing project and process improvement opportunities that aid in the development of best practices for project management within the organization.
• Follow biotech/pharmaceutical industry standards and applicable regulations in generating and updating required documentation.
• Assist other departments as needed.
• Additional duties as assigned by manager.
• May be required to travel to attend training or conduct project assessments at satellite locations.

Qualifications:

• Able to prioritize and plans work activities; set goals and objectives; organize, schedule, and coordinate activities with other people; use time efficiently.
• Ability to sort out and organize multiple projects, documents, or other fragmentary information, manage competing demands.
• Ability to work with teams/individuals to define specific goals and progress measuring tools/metrics.
• Strong written and oral presentation skills.
• Ability to effectively present information to management and associates.
• Excellent communication skills with all levels of the organization and ability to develop rapport with other functional leaders within the company to make decisions.
• Embraces change and is dedicated to continuous improvement. Consistently searching for more efficient and effective ways to improve processes and procedures.
• Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.
• Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals.
• Understanding of project management principles, methodologies, and tools.

Education and/or experience

• 1-3 years of experience in project coordination, commercial construction, administration, or equivalent field.
• Experience in the pharmaceutical and/or biotech industry or related field is a plus.
• Experience in a highly regulated industry is a plus.
• Prior experience using project management software is desirable.
• OSHA certification is a plus.
• A High School Diploma or equivalent is required.
• A bachelors or associates degree, or an equivalent combination of education and experience, is preferred.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job including work, at times, inside cold storage chambers.  The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Other Skills and Abilities

• Able to maintain regular and predictable attendance.
• Able to establish and maintain effective relationships with those contacted within the line of work.
• Able to work with all levels of management.

Location: Indianapolis, IN

Department: Facilities

Schedule: Full Time, On-Site

Education: High School Diploma or Equivalent (Required) 

Experience: 1-3 Years in Project Coordination, Commercial Construction, Administration